8 Proven Ways to Improve Office Productivity

Work never ends. We often feel that a 40-hour work week is insufficient for completing work assignments. The reality, however, is that there are strategies that can be used to boost productivity. These strategies help you feel less stressed and even give you more time to do what you really love. Eight of the most effective strategies are presented in this article. You’ll be surprised by how much you’re able to get done when you use these strategies effectively.

Exercise
Exercising may seem counterintuitive. After all, the time that you spend exercising could be used getting work done. However, exercise provides numerous benefits to the body that ultimately boost productivity. More blood flows to your brain and you become more alert and ready to take on the tasks before you. Furthermore, exercise enables your body to transfer glucose and oxygen more readily so that you get the energy boost you need. You’ll be able to say goodbye to the energy drinks and coffee and hello to healthy habits.

Investing in an exercise program for a company’s employees may seem like huge spending. The long-term benefits, however, far outweigh the short-term costs. Employees who are encouraged to exercise regularly are generally happier, more alert, and ultimately more productive. Regular exercise is, therefore, highly recommended for workplace productivity.

Be Innovative
New technology-related productivity tools are invented each year. Keeping up-to-date with the latest productivity tool trends can help you complete tasks more effectively. Train your employees to use the tools effectively and allow them to provide feedback. Proper training followed by useful feedback is the only way to truly measure the success of the productivity tool.

Utilize the 90:20 Ratio
It is extremely difficult to sit at a desk for 7 or 8 hours a day. Our bodies need to be active. Tony Schwartz, founder of The Energy Project, recommends “breaking up our day with 90 minutes of concentrated work followed by 20 minutes of rest.” Leaving a task and then returning it also helps you view the task from a fresh perspective. A fresh perspective may be just what you need to complete the task more efficiently.

Adopt a Proactive Mindset
Part of the challenge some people face with productivity is the lure of procrastination. A deadline may seem far away, but that doesn’t mean that you can’t start working on the task early. Plan your days so that you’re able to accomplish a bit of the task each day.

Put Multitasking Away
It is commonly believed that multitasking helps us to get more things done. The American Psychological Association (APA) refutes this claim. Their research shows that “doing more than one task at a time, especially more than one complex task, takes a toll on productivity.” You’ll get a lot more done if you commit to a single task at a time.

Track your Time
Having useful data to inform your decisions greatly aids productivity. If you know the amount of time you spend on particular tasks, you can begin to create strategies for reducing that time. Track the time you spend on social media, email, word processing, and apps. Cut down unnecessary tasks.

Encourage Collaboration and Social Interaction
The best work environments consist of people who love their jobs and work well in teams. Collaboration not only provides more people to complete it task, but it also boosts morale and employee well-being.

Improve Your Workspace
Your environment affects your productivity. Changing office furniture or even adding more light to a dark space can have a huge impact on your efficiency.

These 8 tips can help boost both your productivity and the productivity of your employees. Use them wisely and you’ll achieve amazing results.

In Btcopys, we always encourage a healthy work environment and culture.
We are reputable Singapore copier machine supplier with more than 25 years of in Copier Sales, Rentals, Leasing, Repair & Maintenance. We are proud of our corporate culture that encourage a healthy and long term relationship with out customers.

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