Copier machines are vital to the daily running of your organization. Cloud computing has made it possible to depend less on hard copies, but it hasn’t been able to eliminate them altogether. Effectively maintaining your office copier machine is important. This article provides you with some useful office copier machine maintenance tips.
Tip #1: Pay Attention to Prompts
Your copier machine will tell you when your toner needs to be replaced. Pay attention to the warning and replace the toner immediately. Also, ensure that you check the copier regularly for error messages. Dealing with error messages promptly can work to your benefit in the long-term.
Tip #2: Use the Right Toner and Paper
Dust builds up both outside and inside the printer. Using high quality paper will create less dust build-up. Also, using manufacturer or genuine toner will preserve your printer’s engine and the quality of your prints.
Tip #3: Clean Regularly
Clean both the interior and exterior of your copier machine regularly. Use a clean cloth that has been dampened with water. Use a thin paintbrush to clean paper trays. The top of the ink nole should be cleaned with a cotton swab dipped in rubbing alcohol. Ensure that your machine is off before cleaning to prevent electrical accidents.
Tip #4: Replace Copier Supply Parts
Copier supply parts should be replaced periodically.
Tip #5: Conduct Regular Maintenance Checks
Always get a professional to check your copier machines regularly.
You may consider copier maintenance contract to ease the process.
Tip #6: Pay Attention to How You Load Paper
Paper shouldn’t be shoved into the printer. If it is, paper jams will occur more frequently. Only load dry paper.
Maintaining your copier machine will help you keep it for a long time.
Follow these tips as outlined and you will receive great yields on your copier investment.
Here are more tips for SME to reduce office printing cost.